What this page is for
This article explains how Cenit College collects and uses personal data when learners book exams using the Meetergo scheduling system.
It outlines what information is collected, why it is needed, who it is shared with, and your data protection rights.
This notice applies to all learners booking exams or appointments through Cenit College using Meetergo.
On this page
Summary
We collect and process personal data to allow learners to book exam appointments through an online scheduling tool.
Your data is processed through Meetergo, which provides the booking system on behalf of Cenit College.
Who we are
Cenit College is responsible for delivering training programmes and administering exams.
Cenit College acts as the data controller for personal data collected during the exam booking process.
Meetergo GmbH, based in Germany, provides the scheduling platform and acts as a data processor on behalf of Cenit College.
View Meetergo data privacy policy
What personal data we collect
Basic identification data
- Full name
- Email address
- Telephone number where required
Booking and scheduling data
- Selected appointment date and time
- Exam Name
- Any additional information provided during booking
Purpose of processing
We process personal data to:
- Register learners for exam bookings
- Schedule and manage appointments
- Send confirmations and reminders
- Support exam administration and communication
- Maintain records for operational, audit, and compliance purposes
Legal basis for processing
We rely on the following lawful bases under data protection law:
- Contract to provide exam booking and related services
- Legitimate interest to manage scheduling, communications, and administrative processes
- Legal obligation to meet regulatory and audit requirements
- Consent where required for optional communications
Who we share your data with
Your personal data may be shared with:
- Meetergo GmbH, which provides the booking platform
- Cenit College staff involved in exam administration
- Accrediting or awarding bodies where required for exam delivery
- Regulatory or legal authorities where required by law
- Meetergo processes personal data only on behalf of Cenit College and under its instructions.
International transfers
Your personal data is stored within the European Union.
Meetergo operates servers in Germany, and data processing takes place within the EU or the EEA.
No transfers outside the EU or EEA are required for standard booking activities.
Data retention
Personal data is retained:
- For the duration required to manage your exam booking
- For audit, quality assurance, and compliance purposes
- In line with Cenit College retention policies
- Where available, deletion controls may be applied to remove booking data when no longer required.
Your data protection rights
You have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion where applicable
- Restrict or object to processing
- Request data portability
- Lodge a complaint with the Data Protection Commission
Contact details
For queries about your personal data, contact:
Cenit College
dataprotection@cenitcollege.ie
View Meetergo Data Privacy Policy
Need Help?
If you have technical issues or have questions, you can contact Support through the support portal.
Version Control
Current version: v2.0
Last updated: 10 June 2026
Owner: Cenit College
This article reflects current processes. In line with Cenit College policy, processes may be amended where required to meet operational, regulatory, or awarding body requirements.
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