Privacy Notice (ICDL)

Summary

We collect and process personal data to register learners for ICDL certification, deliver training and exams, and issue certificates.

Your data is shared with ICDL, the awarding body, for certification and administration purposes.

Who we are

Cenit College acts as a testing centre for ICDL certification programmes.

ICDL Foundation, based in Ireland, and its regional operators act as the awarding body responsible for certification. ICDL may also act as a data controller for certain processing activities.

What personal data we collect

We collect and process the following information.

Basic identification data

• Full name
• Email address

Certification and learning data

• Candidate ID
• Course enrolments
• Exam registrations
• Test results
• Certification history

Additional data where applicable

• Information related to exam accommodations

ICDL may also process similar personal data where required for certification and administration.

Purpose of processing

We process personal data to:

• Register learners on the ICDL programme
• Deliver training and certification exams
• Record and manage exam results
• Issue certificates and maintain certification records
• Provide verification of qualifications
• Support administration, quality assurance, and compliance

ICDL processes personal data for certification delivery, testing, administration, and related activities.

Legal basis for processing

We rely on the following lawful bases under data protection law.

• Contract to deliver training and certification services
• Legitimate interest to administer exams, maintain records, and protect exam integrity
• Legal obligation to meet regulatory and audit requirements
• Consent where required, such as for marketing communications

Who we share your data with

Your personal data may be shared with:

• ICDL Foundation or regional operators as the certification awarding body
• ICDL systems and platforms such as Skillsbox
• Accrediting or funding bodies where required
• Regulatory or legal authorities where required by law

ICDL programmes operate through a global network of test centres. Depending on location, multiple organisations may act as data controllers.

International transfers

Your data may be transferred outside the European Economic Area where required for certification delivery.

Where this occurs, appropriate safeguards are applied, such as Standard Contractual Clauses.

Data retention

Personal data is retained:

• For the duration of your certification
• For periods required to verify qualifications
• In line with Cenit College retention policies and ICDL requirements

Your data protection rights

You have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion where applicable
• Restrict or object to processing
• Request data portability
• Lodge a complaint with the Data Protection Commission

Contact details

For queries about your personal data, contact:

Cenit College
? dataprotection@cenitcollege.ie

You can also view the ICDL privacy notice at:
https://icdl.org/privacy-statement/

Need Help?

If you have technical issues or have questions, you can contact Support through the support portal.

Version Control

Current version: v2.0

Last updated: 10 April 2023

Owner: Cenit College

This article reflects current processes. In line with Cenit College policy, processes may be amended where required to meet operational, regulatory, or awarding body requirements.