TABLE OF CONTENTS

• How to Join a Zoom Meeting and Share Your Entire Screen
  • Before You Begin
  • Step 1: Download and Install Zoom
  • Step 2: Launch Zoom
  • Step 3: Sign In or Join Without an Account
  • Step 4: Join the Meeting
  • Step 5: Enter the Meeting Password
  • Step 6: Wait for the Host
  • Step 7: Join with Computer Audio
  • Step 8: Share Your Entire Screen
    • Locate the Share Screen Button
    • Select Your Entire Screen
    • Start Sharing
  • Step 9: Stop Screen Sharing
  • Important Exam Rules
  • Need Help?
  • Version Control

How to Join a Zoom Meeting and Share Your Entire Screen

This article explains how to correctly join a Zoom meeting and share your entire screen. These steps must be followed for ICDL online exams and other supervised assessments.

Before You Begin

• Use a laptop or desktop computer (mobile devices are not permitted).
• Ensure you have a stable internet connection.
• Install the Zoom desktop application.
• Please be sure to have your meeting ID and password ready.

Step 1: Download and Install Zoom

1. Go to the Zoom Download Center.
2. Download the Zoom desktop application.
3. Follow the installation instructions.

Step 2: Launch Zoom

Open the Zoom application on your computer.

Step 3: Sign In or Join Without an Account

• If you have a Zoom account, click Sign In.
• If you do not have an account, click Join a Meeting.

Step 4: Join the Meeting

1. Click Join.
2. Enter the Meeting ID provided.
3. Enter your display name. Use your first name only.
4. Click Join.

Step 5: Enter the Meeting Password

Enter the meeting password and click Join Meeting.

Step 6: Wait for the Host

If the host has not yet started the meeting, you will be asked to wait. Remain on this screen until you are admitted by the exam agent.

Step 7: Join with Computer Audio

1. Click Join with Computer Audio.
2. If using a headset, select Test Speaker and Microphone.
3. Confirm the correct device is selected.

Step 8: Share Your Entire Screen

Locate the Share Screen Button

Click the green Share Screen button at the bottom of the Zoom window.

Select Your Entire Screen

Choose Screen or Desktop. This must be your entire screen, not a single application.

Start Sharing

Click Share to begin screen sharing.

Step 9: Stop Screen Sharing

Only stop sharing when instructed by the exam agent. Click Stop Share at the top of your screen.

Important Exam Rules

• Do not stop screen sharing unless instructed.
• Do not close Zoom during the exam.
• Ensure no personal or confidential applications are open.
• Follow all instructions given by the exam agent.
  
  

Need Help?

If you experience technical issues or have questions before your exam, contact Support through the support portal.

Version Control

• Current version: v1.0
• Last updated: 01 April 2026
• Owner: Cenit College 

This article reflects current processes. In line with Cenit College policy, processes may be amended where required to meet operational, regulatory, or awarding body requirements.