What this page is for
This article explains how Cenit College collects and uses personal data when learners register for and complete OpenEDG Python Institute certification examinations, including PCAP, PCEP, PCPP and related certifications.
It outlines what information is collected, why it is needed, who it is shared with, and your data protection rights.
This notice applies to all learners undertaking OpenEDG certification examinations through Cenit College.
On this page
Summary
We collect and process personal data to administer learner registrations, learning activities, practice tests, certification examinations, certification records and learner support activities associated with OpenEDG Python Institute certifications.
Personal data is shared with OpenEDG where required for learner account management, examination delivery, certification issuance, certification verification, reporting and exam integrity activities.
Who we are
- Cenit College provides training, learner support and certification administration services.
- Cenit College acts as a data controller for learner registration, exam administration, communications, learner support and reporting activities.
- Open Education and Development Group (OpenEDG), trading as OpenEDG Python Institute, acts as a separate data controller for the administration of certification examinations, certification records, exam integrity controls and associated certification services.
What personal data do we collect
Basic identification data
- Full name
- Email address
- Country of residence
- Date of birth where required
- Candidate identification details
Learner account and platform data
- OpenEDG learner account information
- Candidate registration details
- Course and certification enrolments
- Learner progress information
- User account activity
- System audit activity, where available
Learning, practice test and certification data
- Certification type and exam level
- Exam bookings and scheduling information
- Exam results and scores
- Certification records
- Digital credentials and achievement records
- Certification verification data
- Practice test activity and results
- Learning progress and completion information
Exam integrity and technical data (where applicable)
- Identity verification data
- Photographic identification documents
- IP address information
- Device and browser information
- Audio or video recordings where remote proctoring is used
- Screen monitoring information where required to protect exam integrity
Purpose of processing
We process personal data to:
- Create and manage learner accounts
- Register learners for OpenEDG certifications and examinations
- Schedule and administer examinations
- Verify learner identity where required
- Provide learner support and exam-related communications
- Monitor learner progress and certification completion
- Access examination results and certification records
- Produce reports and management information
- Issue certifications and maintain certification records
- Protect examination integrity and prevent fraud
- Maintain records for operational, quality assurance, audit and compliance purposes
Legal basis for processing
We rely on the following lawful bases under data protection law:
- Performance of a contract to provide training, examination and certification services
- Legitimate interests in administering examinations, learner support and certification activities
- Legitimate interests in protecting examination integrity and preventing fraud
- Compliance with legal, regulatory and audit obligations
- Consent where required for optional services or communications
Who we share your data with
Your personal data may be shared with:
- OpenEDG Python Institute and associated certification services
- Cenit College staff responsible for learner support, examinations and certification administration
- Remote proctoring providers where applicable
- Digital credential providers where certifications are issued electronically
- Regulatory, compliance, audit or legal authorities where required by law
- Third-party service providers engaged by OpenEDG to support certification delivery
International transfers
OpenEDG may use service providers and infrastructure located outside the European Economic Area.
Where international transfers occur, OpenEDG is responsible for ensuring that appropriate safeguards are implemented in accordance with applicable data protection legislation.
Please refer to the OpenEDG Privacy Policy for the most up-to-date information regarding international data transfers.
Data retention
Personal data is retained:
- For the period necessary to administer examinations and certifications
- For learner support and certification verification purposes
- For quality assurance, audit and compliance requirements
- In accordance with OpenEDG retention requirements and Cenit College retention schedules
- For as long as required to maintain valid certification records and associated verification services
Your data protection rights
You have the right to:
- Access your personal data
- Request correction of inaccurate personal data
- Request deletion where applicable
- Request restriction of processing
- Object to processing where applicable
- Request the portability of your personal data
- Lodge a complaint with the Data Protection Commission
Contact details
For queries relating to your personal data, contact:
Cenit College
dataprotection@cenitcollege.ie
Link to Overarching Privacy Notice
A link to the overarching Privacy Policy Notice can be found here - Link
Need Help?
If you have questions regarding your certification registration, exam booking, exam results or learner account, please contact the Support Team through the learner support portal.
Link to Overarching Privacy Notice
A link to the overarching Privacy Policy Notice can be found here - Link
Version Control
Current version: v1.0
Last updated: 23 July 2026
Owner: Cenit College
This article reflects current processes. In line with Cenit College policy, processes may be amended where required to meet operational, regulatory, certification provider or awarding body requirements.
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